Exhibit Program Management works best when it is tied directly to venue conditions, labor timing, graphics production, AV requirements, freight handling, and on-site leadership. In Indianapolis, those decisions rarely live in isolation; they move together across downtown convention work, suburban conference programs, and large-format expo dates.
What we focus on
- Tie Exhibit Program Management to booth strategy, venue approvals, graphics production, labor planning, and show-site supervision from the first call.
- Keep design, fabrication, AV, freight, and field leadership on one calendar with named owners.
- Confirm exhibitor deadlines, service orders, and access timing before labor and carriers are committed.
- Plan strike and outbound shipping before opening morning so the closeout schedule is already protected.
- Give the client one decision path for revisions, approvals, and live-event changes while the floor is active.
Common questions
Do you work at Embassy Suites Plainfield Indianapolis Airport?
Yes. West-side airport corridor conference hotel supporting fly-in meetings, logistics-sector events, and programs that need quick IND access. Projects at that building are planned against its specific floor rules.
How does labor work in Indianapolis?
It runs venue by venue. Exhibitors may set up their own booth only with their own full-time employees; if they need transport help or install/dismantle help, they must use the event's decorator or approved labor. Other Indianapolis venues have their own published rules, and the plan matches the specific building.
How much lead time is ideal?
Custom builds run best with 16 to 20 weeks of lead time. Rentals take 8 to 12 weeks. Work inside 4 weeks is possible but raises costs and narrows the options.